NCCES ADMINISTRATIVE HANDBOOK

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The information in this on-line version of the North Carolina Cooperative Extension Service Administrative Handbook is easily accessible through various methods. You may browse the Table of Contents to find your topic of interest or a searchable subject index is available below to aid in finding specific information.

TABLE OF CONTENTS


CHAPTERS

Click on a heading in order to see all the subjects for that chapter.



General Provisions


Mission Statement

Policy of the NCCES on Public Issues Education

Equal Employment Opportunity and Affirmative Action

Sexual Harassment

Policy on Illegal Drugs



Benefits


Introduction

Retirement Programs

Group Health Insurance Programs

Life Insurance Plans

Disability Plans

SPA and County EPA Leave Policy

Miscellaneous Benefits

Workers' Compensation

Continuation of Benefits and Conversion Privileges at Separation

Additional Benefits

Additional Information



Personnel Procedures/
Paraprofessionals and Secretaries


Introduction

Recruitment

Qualifications

Offering Employment

Types of Appointments

Salary Commitments and Levels

Starting Dates

Credentials Verification

Getting the New Employee on the Payroll

Orientation and Introduction of Employees to Benefit Programs

Performance Appraisals

Determining Performance Expectations

  • Determining Methods of Evaluation
  • Issues Considered When Reviewing Performance Pay Disputes

Personnel Actions

Longevity Pay

Notice of Separation and Retirement

Miscellaneous

Requirements for Hiring Temporary Employees



Personnel Procedures/
Agents and County Directors


Introduction

Regulations for University Employees Exempt from the State Personnel Act

Guidelines for Filling Vacant County Extension Director Positions

Guidelines for Filling Vacant Agent Positions

Recruitment

Qualifications

Salary

Getting the New Employee on the Payroll

Verification of Employment Eligibility

Orientation

Appointment, Performance Review, and Promotion Policies for County Extension Personnel

  • Appointment Policy
  • Performance Review Policy
  • Promotion Policy

Professional Experience Equivalency Ratio Table

County Extension Employee Residency Policy

Notice of Separation and Retirement

UNC Policy on Political Activity of EPA Employees

  • Full-Time Offices
  • Part-Time Offices with More Than Nominal Compensation
  • Part-Time Offices with Nominal or No Compensation


Policies


Introduction

Work Schedule

Wage-Hour Policy

Adverse Weather

Tort Claims Act

Personnel Records

  • Public Information
  • Application of Freedom of Information Act
  • The Fair Labor Standards Act

Cooperative Extension Youth Competition Policy

Effective Financial Controls at the County Level

Professional Scheduling

Awards and Recognition

  • USDA Awards
  • Leadership Award
  • We Salute
  • Tenure Awards
  • Retirement Recognition
  • Service Awards for County Secretaries

Memorial Funds

User Fees for NC Cooperative Extension Work

Policy for Charging Registration Fees for Off-Campus Short Courses Conducted Jointly by Campus and County Staff

  • Allowable Uses of Registration Fees
  • Accounting Requirements

Time and Reimbursement for Professional Improvement Meetings

Serving as Officers of Agricultural and Related Organizations

Guidelines on Providing Lists of Extension Clientele

County Salaries Charged to 1890 Funds

Publications Distribution

Procurement of Supplies

Travel Policies and Procedures

Reimbursement of Extension Travel Expenses from County or Other Sources

Computer and Related Equipment Maintenance Policy

Operational Policy with Agricultural Consultants

Policy on Receiving, Storing, Transporting, Using (Testing), Disposal, and Collecting Pesticides by County Agricultural Extension Agents in North Carolina

  • Receiving
  • Storing
  • Transporting
  • Using (Testing)
  • Disposal
  • Collecting
  • Safety Notebook

Extension Policy Statement on Providing Expert Witness Testimony

  • Civil Suits Between Two Private Parties
  • Claims Involving the United States Government

NCCES Computing Facility Policies

Software Development Policies and Guidelines

Policy for Handling of Grants Received by County Extension Offices

Protocol for Graduate Student Research when Extension Employees, Volunteers or Clientele are Proposed Respondents



Procedures


Grievance Procedures

Instructions for Accessing "Open Line"

Procedures to Follow in Planning and Conducting Tours

Establishing a Trust Fund Account at NC State University for Payrolling County Personnel



Continuing Education


Professional Development Plan

Graduate Education Policy

Participation in Formal Academic Courses

Approving and Recording Agent Participation in Graduate Degree Programs

Record of Graduate Study

Progress Report

Completion/Termination of Program

Procedures for Determining Off-Campus Courses

Granting Study Leave for Extension Agents Pursuing a Graduate Degree

Study Leave for Agents Pursuing Doctoral Degree Programs

Benefits During Study Leave

Request for Study Leave

Affidavit

Application for Faculty/Staff Tuition Waiver

  • Regulations Governing Waivers of Tuition

Intern Experiences for Higher Education Students



Appendices


Performance Planning, Counseling, and Evaluation Program (Appendix A)

Ethics Guidelines (Appendix B)

Professional Improvement Record for County Extension Staff (Appendix C)

Policies and Guidelines on the Ownership and Distribution of Extension Computer Software (Appendix D)

Grievance Procedures (Appendix E)

Informal Complaint Memorandum Form (Appendix F)

Formal Grievance Filing Form (Appendix G)

Type of Activities to be Included in Professional Development Plan (Appendix H)

My Professional Development Plan (Appendix I)

Management System for Performance Planning, Counseling, and Evaluation (Appendix J)

Recommendation for Title Promotion (Appendix K)

Mission, Vision, and Goals (Appendix L)

Memorandum of Understanding (Appendix M)

CALS Record Retention and Disposition Schedule (Appendix N)

Employer Telephone Reference (Appendix O)

Telephone Reference Guidelines (Appendix O-1)

North Carolina State University Employee Work Plan and Performance Appraisal (Appendix P)

General Statute 159-32. Daily Deposits (Appendix Q)

Accounting for Funds at the County Level (Appendix R)

External Professional Activities for Pay, Notice of Intent (Appendix S)

Area Specialized Agent (Appendix T)

Supervisor's Guide to Effective Discipline for County Employees (Appendix U)

Performance Pay Dispute Resolution for Cooperative Extension SPA Employees (Appendix V)

North Carolina Cooperative Extension Service Employees' Assistance Program (Appendix W)

Justification to Participate in a Graduate Course Alternative (Appendix Y)


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